Event Party Planner Services Proposal
Disusun Oleh :
Efriliana Vinlytio (22213783)
Yeni Nur Indah Sari (29213423)
Yuana Muzika (29213521)
Kelas : 3EB21
Bahasa Inggris Bisnis 2
Universitas Gunadarma
2015/2016
Lori Parsons
Executive Services
Director
St. Adrian Hospital
566 Alberta Street
Boise, ID 83703
Dear Ms. Parsons,
Thank you for
contacting The Party People to host the party for your charity benefit auction.
We’re very excited to be a part of this important event and we are sure that we
can provide a tasteful yet fun evening for all the attendees.
I’m sure you are
aware of our stellar reputation and equally impressive attention to detail. I
think we can set the mood of the benefit to be so enjoyable that your patrons
will give even more generously to your cause. In fact, we are so thrilled about
the possibilities that we are willing to donate the consulting and planning
fees with a complete party package (package will include planning, decorations,
catering, DJ and open bar for up to 25 people). We truly believe that we can
make this even phenomenal.
I am available for
planning purposes between 8am and 9pm, 7 days a week. Your benefit will be
flawlessly planned and executed. I will oversee the entire event, and I will
have three assistants on hand to ensure perfection. In addition, we have fully
trained, professional wait-staff, excellent catering options, and our own
set-up and break-down staff. We will book your musician, and we will coordinate
the timing of the evening’s events. And since we know how time-consuming
finding donations can be, we further offer to pick-up all of your donations
prior to the event. We hope that will allow you more time to find donors. As
far as the remainder, the only thing you’ll have to do is give approval for the
final party package. From there, we can plan the rest!
Our team genuinely
looks forward to working with St. Adrian. I have provided for you our services
list and several sample themes/packages that I think will work for your
benefit. Of course, these ideas are just a starting point. I would love to talk
with you further about us making your charity benefit a smashing success! Thank
you.
Sincerely,
Kellie Fuller
Lead Consultant
The Party People, LLC
1400 Sherman Way
Boise, ID 83702
(PH) 208.935.2245
(FX) 208.935.2246
www.TheBoisePartyPeople.com
St.
Adrian’s Charity Benefit
Prepared for: Lori
Parsons
Executive Services Director
Prepared by: Kellie
Fuller
Lead Consultant
Description
St. Adrian Hospital
is in need of party planning services for their charity benefit fundraiser. The
Party People can oversee the entire event and provide an atmosphere to
facilitate increasing donor contributions. We have assembled a preliminary
selection of themes and prices based on our interview.
Services Provided
The Party People
will provide the following services to St. Adrian’s. Prices are based on our
initial interview and subject to change based on the final packages, options
selected and guest counts.
·
Individual
Consulting & Planning
Kellie
Fuller will be your individual consultant, taking care of all your planning
needs. She will be available 8am to 9pm, 7 days a week for meetings. Consulting
services are provided at no cost to you if you choose to place a deposit for
your party.
·
Decorations
and Set-Up
Kellie
will oversee the design, decoration, and set-up of your party, and will
coordinate with our set-up staff prior to your party and the day of your party
to make sure every detail is taken care of. Choose any of the 3 sample packages
below for $800.00.
·
Catering
We
will provide full catering services for your party. In the event that we are
not able to meet your catering desires, we will contract catering with a third
party. Buffet for up to 25 people runs $400.00.
·
Open
Bar
We
will provide a 4 hour open bar for your party. In the event that we are not
able to meet your catering desires, we will contract catering with a third
party. A 4 hour premium stocked open bar for up to 25 people runs $625.00.
·
Music
and Entertainment
We
have extensive lists of the best musicians, bands, and DJs. We will provide
contracting and coordination of your music and entertainment needs. Our DJ
package runs $700.00.
·
Party
Hosting
Kellie
will attend and oversee your party, along with her three assistants. Any needs
that must be met during the party will be taken care of, and she will
coordinate scheduling for the entertainment, music, and auction. Cost is
covered in the decoration package above.
·
Break-Down
and Clean-Up
The
Party People employs its own crews for these services. You will not have to
worry at all about the state of the rented facility when your party is over. We
will take care of everything. Cost is covered in the decoration package above.
Samples
We have included
several concept themes based on our understanding of the project and the
preliminary event date of late January, early February. These themes are for
illustration purposes only and are not intended to be final choices. The themes
reflect our desire to create a mood of generosity and to offer you a marketable
event wherein patrons will not only purchase auction items, but also be happy
to pay the ticket price you have set. We will work closely with you to finalize
all concepts before the event.
·
Concept
#1: Parisian
Our
first concept transports your patrons into a relaxing Paris evening. The mood
will be set by a darkened room lit only with hundreds of strands of white
lights and table candles. Decorations will include trompe l’oeil, wrought iron
accents, round tables with white cloths, and elegant centerpieces. The auction
tables will be set with raised platters of cheeses, wines, and baked breads,
pastries and strawberries, and a five course dinner will include traditional
French fare, such as canapes, onion soup, filet mignon, and crème caramel. A
string quartet will play throughout the evening. The theme of this party
centers on romance and old-world ideals, setting the mood for carefree
relaxation.
·
Concept
#2: Moroccan Our second concept transports your patrons into extravagant and
elegant Morocco. Luxury fabric panels in a variety of textures will be draped
around bamboo screens and paper lights in all colors will fill the room. Guests
will be able to choose traditional seating, or floor seating on Moroccan rugs and
pillows. The auction tables will be set in a Moroccan bazaar style, with mock
tent canopies and beautiful tapestries. Guests will also be able to choose from
traditional Moroccan fare, including seafood, curries, and saffron dishes. Food
will be served on colorful plates. Musicians will play traditional Moroccan
music, setting the mood for this party to be one of extravagance and pleasure.
·
Concept
#3: Mardi Gras Our third concept transports your patrons into the full-party
atmosphere of a Mardi Gras masked ball. A grand archway flanked by columns
draped in purple, green and gold panels will greet guests. Tables will be
flamboyantly decorated in the same colors, with fake gold coins strewn over the
table linens and hundreds of purple, green and gold balloons obscuring the
ceiling. Lighting will come from colored lights, light strands, and a mixture
of paper lights. Guests will wear masks and dance to the live jazz band. The
auction tables will be set colorfully, with accents of gold throughout, and
ribbon columns in the background. Food will include Cajun choices, such as
jumbo shrimp and gumbo, and will be served buffet style. The mood of this party
will be one of excitement, energy, and fun, without the lewdness.
Policies
The Party People,
LLC's policies pertaining to our event services are outlined below.
Please note that
the following policy statements will be included in your final contract with
us.
Policy: Minimum
Guaranteed Headcount/Price
This proposal offers you menus from which to select. Although in many cases
we offer a per headcount price, in this proposal, the final price for your
event will be determined by the menu selections and quantities ordered.
However, please be advised that for an event such as yours with meals,
catering, entertainment, bartending services, use of rented furniture,
decorations and place settings, we require a minimum price of $2000.
Policy: Limited
Time Offer
The prices quoted are guaranteed for sixty days from the date of proposal submission.
Policy:
Cancellation
If you choose to cancel your reservation with us within 30 days of your
scheduled event, we will refund 100% of your money. If you cancel within 15
days of your scheduled event, we will refund 50% of your money. If you cancel
within 7 days of your scheduled event, we will refund 0%.
Policy:
Rental/Damage
When using our staff to serve at your event, The Party People, LLC covers
the cost of insuring rented furniture, decorative items, place settings, and/or
cooking and serving equipment. If you choose not to use our staff when renting
furniture or other items from us, we require a damage deposit of $500. When
rental items are delivered to you, you will also receive a list of items that
must be returned, with values for each piece. Your damage deposit will be
refunded in full when all listed items have been returned in undamaged
condition.
Policy: Payment due
We require a 50% deposit at the time you contract with us and reserve a
date for your event. We will bill you for the remainder of the total cost 30
days before your scheduled event. This remainder is due
upon receipt and must be paid in full before the event.
Daftar Pustaka
https://www.proposalkit.com/pdf/sample-business-proposal/party_event_planner_services_proposal.pdf
